Daycare Accounting Software
Whether your daycare handles five children or five centers, your daycare is a complex business with tremendous administrative responsibilities. So, you need a day care accounting software that will automatically manage as many tasks as possible.
Your daycare accounting software should keep accurate and up to date records of all your day care clients. It should automatically manage the expenses and financial details of your day care including your client billing.
The software should help you build detailed client profiles, establish databases, create classes, store medical records, and generate forms and reports. Your day care is bound to grow and prosper. So, your software should be able to manage an unlimited number of clients.
For the collection of attendance, drop off of releasee data, etc. you'll want to choose a day care accounting software that will create stationery and form letters. Both you and the children's parents need feedback on the children's progress. So be sure your software can also create class notes and progress reports.
Choosing a Daycare Accounting Software
Large or Multi-Site Day Care Center
Large or multi-site daycare centers may require features like Door Release Security and Electronic Fee Collection. If your center falls into this category, you'll want to invest in a high-end daycare accounting software such as EZ-CARE2.
EZ-CARE2 offers fully integrated accounting modules. Using visually appealing “road maps” provides a visual path to easily navigate through essential functions in each module. These modules include:
General Ledger – A powerful yet simple double-entry system lets you easily set up and maintain efficient financial records.
Accounts Payable – Significantly reduces the time spent on paying bills and managing expenses. Simply set up your vendors and enter invoices and expenses. You can then print checks, reconcile your checkbook, and produce accurate and timely reports on expenses.Payroll – Eliminates tedious tasks involved in calculating earnings and deductions, writing checks and provided tax forms.
Guardian Care has a national online database called ProviderGuard that provides information about how families pay their childcare bills and allows providers to search payment history on potential clients, make a report on current delinquent clients, and collect old payments from past clients.
Accounting Software for Small Daycare
If you're on a tight budget, I recommend Daycare Manager Pro. For only $49.95, this professional accounting software for daycare is not only affordable, but also offers many of the features you'd expect from a much higher priced software. And because it's capable of managing an unlimited number of clients, you'll be able to grow your daycare business comfortably without later having to purchase upgrades or additional software.